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| SUREWEST COMMUNICATIONS
BOARD OF DIRECTORS GUIDELINES RELATING TO SIGNIFICANT
CORPORATE GOVERNANCE ISSUES
- BOARD COMPOSITION
- Separation of the positions of Chairman
and CEO
The Board’s general policy is that the positions
of Chairman of the Board and Chief Executive Officer
should be held by different individuals.
- Size of the Board
SureWest’s Bylaws provide that the Board will
be not less than 5 nor more than 9 directors. The
Board will periodically review the appropriate size
of the Board.
- Mix of Inside and Independent Directors
The Board confirms that there must be a majority
of independent directors on the Board. The Board
anticipates that SureWest’s Chief Executive
Officer will be nominated annually to serve on the
Board. The Board may also appoint other members
of Management whose experience and role at SureWest
are expected to help the Board fulfill its responsibilities.
- Board Definition of What Constitutes Independence
for non-employee Directors
SureWest defines an “independent” director
in accord with the Nasdaq National Market Issuer
requirements for independent directors (Nasdaq Stock
Market Rule 4200). Because it is not possible to
anticipate or explicitly provide for all potential
conflicts of interest that may affect independence,
the Board is also responsible to affirmatively determine
that each independent Director has no other material
relationship with the Company or its affiliates
or any executive officer of the Company or his or
her affiliates. A relationship will be considered
“material” if in the judgment of the
Board it would interfere with the director's independent
judgment.
- Board Membership Criteria
Nominees for the Board should be committed to enhancing
long-term shareholder value and must possess a high
level of personal and professional ethics, sound
business judgment and integrity. The Board's policy
is to encourage selection of directors who will
contribute to SureWest’s overall corporate
goals: responsibility to its shareholders, technology
leadership, effective execution, high customer satisfaction
and superior employee working environment. The Nominating
and Governance Committee may from time to time review
the appropriate skills and characteristics required
of Board members, including such factors as business
experience, diversity, and personal skills in technology,
finance, marketing, financial reporting and other
areas that are expected to contribute to an effective
Board. In evaluating potential candidates for the
Board, the Nominating and Governance Committee considers
these factors in the light of the specific needs
of the Board at that time. Board members are expected
to prepare for, attend and participate in meetings
of the Board and committees on which they serve,
and are strongly encouraged to attend the Company's
annual meetings of shareholders.
- Selection of Board Members
All Board members are elected annually by the Company's
shareholders, except for Board action to fill vacancies.
The Nominating and Governance Committee is responsible
for recommending to the Board director candidates
for nomination and election. The Nominating and
Governance Committee annually reviews with the Board
the applicable skills and characteristics required
of Board nominees in the context of current Board
composition and Company circumstances. In making
its recommendations to the Board, the Nominating
and Governance Committee considers, among other
things, the qualifications of individual director
candidates in light of the Board Membership Criteria
described above.
The Nominating and Governance Committee will consider
candidates recommended by shareholders. Shareholders
wishing to suggest director candidates should submit
their suggestions in writing to the attention of
the Corporate Secretary of the Company, providing
the candidate's name and qualifications for service
as a Board member, a document signed by the candidate
indicating the candidate's willingness to serve,
if elected, and evidence of the shareholder's ownership
of Company stock.
The Board nominates director candidates for election
by the shareholders and fills any Board vacancies
that occur between shareholder elections pursuant
to the Company's Bylaws.
- Directors Who Change Their Present Job
Responsibility; Retirement
The Board does not believe that directors who retire
or change from the position they held when they
came on the Board should necessarily leave the Board.
There should, however, be an opportunity for the
Board, through the Nominating and Governance Committee,
to review the continued appropriateness of Board
membership under these circumstances. The Board
does not believe a fixed retirement age for directors
is appropriate.
- Term Limits
The Board does not believe it should establish term
limits. Directors who have served on the Board for
an extended period of time are able to provide valuable
insight into the operation and future of SureWest
based on their experience with and understanding
of the Company’s policy, history and objectives.
- Board Compensation
The Board, through the Compensation Committee, will
review, with the assistance of Management or outside
consultants if desired, appropriate compensation
policies for the directors serving on the Board
and its committees. This review may consider Board
compensation practices of other public companies,
contributions to Board functions, service as committee
chairs, and other appropriate factors.
- BOARD MEETINGS; INVOLVEMENT OF SENIOR MANAGEMENT
AND INDEPENDENT ADVISORS
- Board Meetings – Frequency
The Board will generally have at least six regularly
scheduled meetings per year and hold additional
special meetings as necessary. The Board may also
take action from time to time by unanimous consent.
Each director is expected to attend both scheduled
and special meetings, except if unusual circumstances
make attendance impractical.
- Board Meetings – Agenda
The Chairman of the Board and the Chief Executive
Officer, together with the Corporate Secretary,
and in consultation with all Board members, will
set the agenda for each Board meeting, and will
distribute this agenda in advance to each director.
- Advance Distribution of Materials
All information relevant to the Board's understanding
of matters to be discussed at an upcoming Board
meeting should be distributed in writing or electronically
to all members in advance, whenever feasible and
appropriate. Each director is expected to review
this information in advance of the meeting to facilitate
the efficient use of meeting time. In preparing
this information, management should ensure that
the materials distributed are as concise as possible,
yet give directors sufficient information to make
informed decisions. The Board acknowledges that
certain items to be discussed at Board meetings
are of an extremely sensitive nature and that the
distribution of materials on these matters prior
to Board meetings may not be appropriate.
- Access to Employees
The Board should have access to Company employees
in order to ensure that directors can ask all questions
and glean all information necessary to fulfill their
duties. The Board may specify a protocol for making
such inquiries. Management is encouraged to invite
Company personnel to any Board meeting at which
their presence and expertise would help the Board
have a full understanding of matters being considered.
- Access to Independent Advisors
The Board and its committees have the right at
any time to retain independent outside auditors
and financial, legal or other advisors, and the
Company will provide appropriate funding, as determined
by the Board or any committee, to compensate those
independent outside auditors or advisors, as well
as to cover the ordinary administrative expenses
incurred by the Board and its committees in carrying
out their duties.
- Executive Sessions of Independent Directors
The independent directors of the Company will meet
regularly in executive session, i.e., with no management
directors or management present, at least four times
each fiscal year. Executive sessions of the independent
directors will be called and chaired by the Chairman
of the Nominating and Governance Committee. These
executive session discussions may include such topics
as the independent directors determine. SureWest’s
independent auditors, finance staff and other employees
may be invited to attend portions of these meetings.
- COMMUNICATIONS WITH SHAREHOLDERS
- Shareholder Communications to the Board
Shareholders may contact an individual director,
the Board as a group or a specified Board committee
or group, including the independent directors as
a group, by the following means:
Mail: Board of Directors
SureWest Communications
P.O. Box 969
Roseville, CA 95661
E-mail: board@surewest.com
Each communication should specify the applicable
addressee or addressees to be contacted as well
as the general topic of the communication. The Company
will initially receive and process communications
before forwarding them to the addressee. The Company
generally will not forward to the directors a shareholder
communication that it determines to be primarily
commercial in nature or relate to an improper or
irrelevant topic, or that request general information
about the Company.
Concerns about questionable accounting or auditing
matters or possible violations of the Code of Ethics
and Business Conduct can be directed to the Audit
Committee by the following means:
Mail: Audit Committee
SureWest Communications
P.O. Box 601
Roseville, CA 95678-0601
E-mail: auditcommittee@surewest.com
- COMMITTEES
- Number of Type of Committees
The Board has three committees – an Audit
Committee, a Compensation
Committee and a Nominating
and Governance Committee. The Board may add
new committees or remove existing committees as
it deems advisable in the fulfillment of its primary
responsibilities. Each committee will perform its
duties as assigned by the Board in compliance with
Company Bylaws and the committee's charter.
- Composition of Committees; Committee Chairpersons
The Audit, Compensation and Nominating and Governance
Committees consist solely of independent directors.
The Board is responsible for the appointment of
committee members and committee chairpersons according
to criteria that it determines to be in the best
interests of the Company and its shareholders.
- Committee Meetings and Agenda
The chairperson of each committee is responsible
for developing, together with relevant Company managers,
the committee's general agenda and objectives and
for setting the specific agenda for committee meetings.
The chairperson and committee members will determine
the frequency and length of committee meetings consistent
with the committee's charter.
- PERFORMANCE EVALUATION; SUCCESSION PLANNING
- Evaluation of Chief Executive Officer
The Compensation Committee shall lead the independent
directors, in consultation with all other members
of the Board, in conducting annual evaluations of
the Chief Executive Officer.
- Succession Planning
The Chief Executive Officer will review with the
Board succession and development plans for senior
executive officers. The Board may from time to time
ask the Nominating and Governance Committee to undertake
specific reviews concerning management succession
planning.
- Board Evaluation
The Chairman of the Nominating and Governance Committee
manages the Board’s process for annual director
self-assessment and evaluation of the Board.
- OTHER MATTERS
- Director Orientation and Continuing Education
The Chairman of the Nominating and Governance Committee
and Management are responsible for new-director
orientation programs and for director continuing
education programs to assist directors in maintaining
skills necessary or appropriate for the performance
of their responsibility.
Orientation programs will be designed to familiarize
new directors with the Company’s businesses,
strategies and policies and to assist new directors
in developing the skills and knowledge required
for their service.
Continuing education programs for Board members
may include a combination of internally developed
materials and presentations, programs presented
by third parties at the Company, and financial and
administrative support for attendance at qualifying
university or other independent programs.
- Review of Governance Guidelines
The practices memorialized in these guidelines
have developed over a period of years. The Board
expects to review these guidelines at least every
two years as appropriate.
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